Finance & Governance Committee

1. Mandate

 

1.1. The role of the Regional Finance and Governance Committee (FGC) is to ensure good governance Practices are observed in conducting activities in the region. The FGC serves as an advisory body to the Governing Council (GC) and is expected to proactively provide advice and recommendations on any governance related issues.

 

2. Membership

 

2.1. All members of the FGC shall be appointed by the Governing
Council and can be removed by the Council at its sole discretion.

 

2.2. The term of office of the FGC members shall be two years.
The terms of office for the Chair and the Vice Chair of the FGC shall be renewable, once, for a further two years as ordinary member. This is to ensure continuity in the functioning of the Committee.

 

2.3. To ensure equitable representation of regional views the composition of the
Committee shall take into account the geographical spread. The FGC shall comprise four Heads of Customs from member Administrations in the ESA Region. In special circumstances, an administration can be represented
on the FGC by a senior official provided that such a representative reports directly to the Head of Customs in the Administration.

 

2.4. The membership can include any active member of the Region excluding the
Regional Vice Chair and the Deputy Vice Chair.

 

3. Key responsibilities

 

 The key functions of the Finance Governance Committee shall be as follows:

 

3.1.     To examine the audit report and make recommendations to the Governing Council accordingly.

 

3.2.    To examine governance related matters referred to it by the Governing Council and the Regional Vice Chair and make recommendations accordingly.

 

3.3.    To proactively raise any governance issues requiring urgent attention to the Vice Chair for appropriate action.

 

4. Key Deliverables

 

4.1. Submit reports with recommendations on governance issues as mandated by the Governing Council.

 

5.  Means of Operartion

 

5.1. The FGC shall meet at least twice a year.

 

5.2. The FGC shall elect a Chair and a Vice Chair amongst members of the Committee at their first sitting.

 

5.3. The quorum for the conduct of business of the FGC shall be three members of the Finance and Governance Committee.

 

5.4. The FGC shall conduct its business and reach decisions
through consensus. In cases where this is not possible the issues must be referred to the Governing Council with various options clearly indicated.

 

5.5. In the conduct of its business, the FGC may choose to also use
any other means of communication including video conferencing, tele-conference and e-mails.

 

5.6 The Chair of the FGC can call for additional meetings if necessary.

 

5.7 The FGC is authorized to have full, free and unrestricted access to all documentation and officials may be requested to appear before the FGC.

 

6. Resources Required

 

6.1 Members of the committee shall bear their own costs in relation to travel and accommodation.

 

7.  Secretariat

 

7.1 The ROCB shall serve as secretariat for the Finance and Governance Committee.